Letter of engagement
Cover your scope, payment terms, IP ownership, and deliverables — all in one document. Written in plain English for Australian freelancers and creatives. Customise it for your business, then send it for signing.
Download .docx
Last updated:
19 Feb 2026
What is a letter of engagement?
A letter of engagement is a professional letter that confirms you've been hired and outlines the key terms of the engagement. It sits between a casual email confirmation and a full service agreement - more formal than a handshake, less complex than a full contract.
When should you use one?
When you need to confirm an engagement quickly, for smaller projects where a full service agreement feels like overkill, or as an interim document while a detailed contract is being prepared.
What's included
Engagement confirmation - a clear statement that you're confirming the engagement, with a reference to any prior discussions or proposals.
Scope summary - a brief overview of what you'll be doing.
Fees and payment - your rate (hourly, daily, or project-based), estimated total, and payment terms.
Timeline - expected start date, key milestones, and anticipated completion date.
Key terms - the essentials: confidentiality, IP ownership, cancellation terms. Kept brief.
Acceptance - space for the client to countersign the letter, confirming they agree to the terms.
