What is a project closure document?

A project closure document formally wraps up a project. It confirms that all deliverables have been completed, final payment has been made, and both parties are happy with the outcome. Think of it as the full stop at the end of a project.

It also includes a quick retrospective - what went well and what could be improved. This is valuable for your own growth and can be a source of testimonials for your portfolio.

When should you use one?

After all deliverables have been handed over and the final invoice has been paid. It's the last document in your project workflow and signals a clean close to the engagement.

What's included

Project summary - a brief recap of the project, original objectives, and key deliverables.

Completion confirmation - a statement that all deliverables listed in the original agreement have been delivered and accepted.

Payment confirmation - confirmation that all invoices have been paid in full.

Project retrospective - a few questions for both parties: what went well, what could be improved, and any lessons learned.

Testimonial request - a polite ask for a testimonial or review, with a prompt to make it easy.

Final sign-off - both parties sign to formally close the project. No further work or obligations unless a new agreement is created.